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Nursing Staffing Support Lead and Administrator - Internal Only

NHS AfC: Band 4

Main area
Administrative Services
Grade
NHS AfC: Band 4
Contract
Permanent: Mon - Friday working week
Hours
Part time - 30 hours per week
Job ref
331-L4930721
Site
Royal Lancaster Infirmary
Town
Lancaster
Salary
Dependant on experience
Closing
01/08/2021 23:59

''A great place to be cared for; a great place to work''

University Hospitals of Morecambe Bay has been nationally recognised as the UK’s most inclusive NHS organisation. As such we have a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.


Job overview

To provide comprehensive administrative support to the 
Emergency Department RLI.

Be responsible for the day to day supervision of the Business 

Support clerical staff and ensure the team produce work of a 
high standard and are able to meet deadlines.

To prioritise incoming business requests to meet service 
demands. 

Main duties of the job

To provide day to day administrative and secretarial support to the Emergency Department and Senior Management Team, manage and maintain sensitive and confidential departmental 
information.

Support the Senior Management Team in establishing and maintaining appropriate intranet site and shared departmental drive.

Coordinate & provide administrative support to the Emergency

Department Senior Team, Unit Managers, Matron in governance issues/ clinical incidents eg Ward assurance report, departmental info for the governance boards, sickness reports and managing and maintaining 
effective systems to ensure Trust policies are adhered to.

Coordinate & provide administrative support to the Clinical Lead, Medical

Staff and Clinical Service Manager. This includes legal enquiries from the CPS/Police, disseminating to the correct doctor to complete the statement required, often with a strict timescale.

Organise, plan, minute and action plan departmental meetings e.g.

 

 

Working for our organisation

We operate from three main hospitals -Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community health care premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre.

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/

Person specification

Education and Qualifications

Essential criteria
  • NVQ level 3 in administration
Desirable criteria
  • ECDL

Experience

Essential criteria
  • Experience in leading a team
Desirable criteria
  • Previous NHS experience

Skills, ability and knowledge

Essential criteria
  • Effective communication skills
  • Advanced Keyboard skills
Desirable criteria
  • Knowledge of NHS initiatives
Disability Confident - two yearsNo smoking policyDisability confident employerInclusive Top 50 LogoArmed Forces Covenant (Silver Award)Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.Morecambe Bay - Inclusive EmployerStep into health

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Victoria Squires
Job title
ED Unit Manager
Email address
vicky.squires@mbht.nhs.uk
Telephone number
01524 511981
Additional information

nicola.smith@mbht.nhs.uk 

 

richard.vallely@mbht.nhs.uk