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Occupational Health and Wellbeing Administrator- Internal only

NHS AfC: Band 3

Main area
Administrative
Grade
NHS AfC: Band 3
Contract
Permanent
Hours
Part time - 22.5 hours per week
Job ref
331-B3000621-B
Site
Furness General Hospital
Town
Barrow-in-Furness
Salary
£19,737 - £21,142 Per Annum Pro Rata
Salary period
Yearly
Closing
28/07/2021 23:59

''A great place to be cared for; a great place to work''

University Hospitals of Morecambe Bay has been nationally recognised as the UK’s most inclusive NHS organisation. As such we have a firm commitment to strengthening the diversity of our workforce, and therefore welcome and encourage applications from likeminded people who can support our ambition to become effortlessly inclusive. We are particularly keen to hear from protected groups – including BAME, LGBT+ and people with a disability.


Job overview

This post is only open to current employees of University Hospitals of Morecambe Bay and current employees of the Bay Health and Care Partners as below: 

Morecambe Bay Clinical Commissioning Group  
GP Providers Alliance  
Lancashire County Council  
Cumbria County Council  
Lancashire & South Cumbria NHS Foundation Trust   
North West Ambulance Service  

If you are a current employee of any of the above organisations please mark your application as Internal 

 

An opportunity has arisen to join the Occupational Health and Wellbeing Team at the University Hospitals of Morecambe Bay NHS Trust (UHMBT) as an Occupational Health Administrator; the post is permanent 22.5 Hours, primarily based at the Furness General Hospital.

The post holders will be working alongside an experienced administrative team and will have shared responsibility for ensuring professional admin support is given to allow the continuation of services provided by the Occupational Health and Wellbeing Service.

Main duties of the job

The post holder will provide comprehensive administration and clerical support to the Occupational Health & Wellbeing service adhering to the OH processes and procedures. This is inclusive of the management of appointments, dealing with daily correspondence and the daily provision of general administrative services.

The post holder will carry out their work in such a way as to make a direct and positive contribution to the departments work. It is essential that the post holder should exercise initiative commensurate with the role and it is vital that confidentiality be maintained at all times.

The post holders will have excellent communication, organisation and prioritisation skills, be proactive, well-motivated and enthusiastic in supporting the Health and Wellbeing initiatives run by the Occupational Health and Wellbeing Service.

If you are enthusiastic, motivated & looking for a new challenge then this could be the job for you.

Working for our organisation

We operate from three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, and Ulverston Community Health Centre. 

FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services. 

WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses. 

All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay. 

Detailed job description and main responsibilities

To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about University Hospitals of Morecambe Bay visiting our website https://www.uhmb.nhs.uk/  

Person specification

Education and qualifications

Essential criteria
  • Good standard of general education
  • NVQ 3 in Administration or equivalent experience as essential

Experience

Essential criteria
  • Extensive knowledge of Microsoft Office applications.
  • Experience with dealing with a variety of people and as part of a team.
  • Experience of working in an administrative environment.
Desirable criteria
  • Experience of using a Patient Database.
  • Experience of working with spreadsheets and databases.
  • Previous experience of working in a clinical setting.

Skills, ability and knowledge

Essential criteria
  • Knowledge of Data Protection Issues, GDPR and the requirement for confidentiality.
  • Competent computer skills with good working knowledge of Microsoft Office.
  • Evidence of good, clear communication skills.
  • Excellent organisational skills to ensure work is completed on time with strong attention to detail.
  • Able to work under own initiative under minimal supervision.
  • Ability to communicate with staff across all levels of an organisation.

Personal Qualities

Essential criteria
  • Evidence of continuing to update knowledge and personal development.
  • Demonstrates a willingness to change as the role evolves.
  • Co-operative, flexible, enthusiastic, approachable and friendly.
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Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Jeannette Christian
Job title
Occupational Heath Technical Officer
Email address
jeannette.christian@mbht.nhs.uk
Telephone number
01524 512290